Digital Invitations: Maximizing your RSVPs
✅ Best Practices for Sending Digital Invitations
🗓️ Send Your Invite on the Right Day & Time:
Send between Monday–Wednesday, anytime between 7:00–8:30 PM.
This is when people are home, relaxed, and more likely to open and RSVP.
NEVER send before 7 PM – people are busy with school, work, or driving and will forget to respond if they’re not ready.
🚫 Avoid Sending Thursday–Sunday:
People are checked out, in "weekend mode," or busy with family time.
You’ll get better results when they’re fresh and focused earlier in the week.
🔁 Reminder Strategy (Use All Three!)
Initial Invite – Your main digital invitation.
Reminder #1 – A kind reminder to RSVP by a specific date, emphasizing seating and food arrangements.
Reminder #2 – A thank you message to those who already RSVP'd, with a link again to the invite to nudge procrastinators!
💡 Timing Tips for Reminders:
Send Reminder #1 about 7–14 days after the initial invite.
Send Reminder #2 about 3–7 days before the event.
💬 Bonus Tip:
In Reminder #1, be sure to include a gentle message like:
“Please RSVP by [date] so we can plan food and seating for everyone attending.”
This helps guests understand their RSVP really matters—because hey, who doesn’t want a seat, a plate, and a good time? 😊
Example notification formats
Keep in mind, you want to make your messages as short and sweet as possible! Let your invitation do the introduction. Replace the <bold text> with your own info. Make sure the link you are sending is the correct link to the digital invite.
Initial Invitation Examples (2-3 months before event)
Example 1
You're Invited! Join us for <celebrants name> Quinceañera. Please R.S.V.P on her website https://xvinvite.com/celebrants-name by <date>. We hope to see you there!
Example 2
The <last name> family cordially invites you to <celebrants name> quinceañera on <date>! Please R.S.V.P on her website at https://xvinvite.com/<celebrants-name> by <date>. Questions? contact <parents name> at <phone number>, thank you!
Reminder Notification Examples (7-14 days after initial notification)
Example 1
Friendly Reminder: The <last name> family welcomes you to their quinceañera! Please R.S.V.P on their website at https://xvinvite.com/<celebrants-name> by <date>, thank you!
Example 2
Reminder: <last name> family invites you to celebrate the Quinceañera of <celebrants name> on <date>. To plan for dining & seating arrangements, please R.S.V.P at https://xvinvite.com/<celebrants-name> by <date>, thank you!
Final Reminder Notification Examples (3-7 days before event)
Example 1
Thank you to everyone who R.S.V.P'd to <celebrants name> Quince! We are excited to celebrate with you on <date> 🎉 Info: https://xvinvite.com/<celebrants-name>, questions? Msg <parents name> at <phone number>, see you soon!
Example 2
Thank you to everyone who R.S.V.P'd for <celebrants name> big day this Saturday! We are so excited to celebrate with you! Visit https://xvinvite.com/<celebrants-name> for event info. Questions? Contact <parents name> at <phone number> , see you soon!
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